Lead Follow-Up Automation
Reach every lead in under 60 seconds — without hiring an SDR.
Studies show lead conversion drops sharply after the first 5 minutes. Talos builds AI follow-up systems that hit every new lead with a personalized message via email, SMS, or voice — instantly, every time.
The short answer
Talos lead follow-up automation responds to every new inbound lead within 60 seconds with a personalized message — then runs a multi-touch sequence across SMS, email, and voice until the lead converts or opts out, so no lead ever goes cold.
Who it's for
Who needs faster lead follow-up
Home services
HVAC, roofing, plumbing — every minute slower means a competitor closes the job.
Real estate & brokers
Zillow / Realtor.com leads go cold in minutes; speed-to-lead is the whole game.
Law firms
Personal injury, family, immigration — first to respond usually signs the case.
Marketing agencies
Agencies who want to deliver better lead conversion for clients without lifting a finger.
What we automate
What we set up for you
Sub-60 second response
Auto-detect new leads from any source and fire the first touch immediately.
Personalized AI messaging
Each message is tailored to the lead's source, intent, and submitted info — not a generic blast.
Multi-channel sequences
Coordinated email + SMS + AI voice callbacks, paced intelligently and stopped when the lead engages.
Behavior-aware follow-up
Sequences branch based on opens, clicks, replies, and call outcomes.
Long-tail nurture
Cold leads aren't deleted — they're moved into AI-driven monthly nurture and re-activation.
CRM-native
Everything runs inside your existing CRM with full visibility into every touch.
Before / after
Before vs after Talos
Before
Without lead follow-up automation
- Leads sit for hours before a human reaches out
- Reps remember to follow up… sometimes
- Cold leads die in the CRM forever
- Ad spend gets wasted on leads nobody contacted
After
With Talos lead follow-up
- Every lead gets a personalized first touch in <60 seconds
- Sequences run automatically until the lead replies or opts out
- Cold leads are re-engaged on a recurring schedule
- Every dollar of ad spend gets a real shot at conversion
How it works
How we build it
01
Lead audit
We map every lead source and your current response time and conversion rates.
02
Sequence design
We design source-specific sequences with messaging your sales team approves.
03
Build & integrate
We connect your forms, ads, CRM, email, SMS, and voice systems into one pipeline.
04
Optimize
We A/B test messaging and timing every month and report on what's working.
What to expect
What you can expect
<60s
First-touch response
From form submit to first message.
2–5x
Lead-to-meeting rate
Typical lift from speed-to-lead alone.
100%
Lead coverage
No lead untouched, ever.
24/7
Always on
Nights, weekends, holidays included.
Integrations
Works with the tools you already use
- HubSpot
- Salesforce
- GoHighLevel
- Pipedrive
- Zillow
- Facebook Lead Ads
- Google Ads
- Twilio
- SendGrid
- Postmark
- Slack
- n8n
In practice
How it played out for one client
Regional roofing company
Home ServicesChallenge
Generating ~200 leads/month from Facebook ads but only contacting ~60% within 24 hours, with average response time of 4+ hours.
Solution
Talos built an instant SMS + email + AI voice callback sequence triggered the second a Facebook lead arrived, with branching based on response.
Result
Booked appointments per 100 leads roughly doubled. Cost per booked appointment dropped without changing ad spend.
Representative example. Specific results vary by business.
FAQ
Frequently asked questions
Done badly, yes. We design sequences that reference what the lead actually submitted, use natural language, and hand off to a human as soon as the lead replies. Most leads can't tell the first message wasn't a person.
Usually not. We build on top of your existing CRM and tools. If something is genuinely missing, we'll recommend it before adding cost. If your phones already run on Talos Connect, its built-in connections can also send new leads, contacts and call summaries to HubSpot, Salesforce, GoHighLevel, Pipedrive, Zoho CRM, Close, monday.com or Airtable, set up by our team.
Yes. We can pair this with our voice AI agent so unanswered leads get an automated AI callback and are booked into your calendar.
Opt-outs and replies immediately stop the sequence and notify the right person. We follow TCPA / CAN-SPAM rules for SMS and email by default.
Stop losing leads to slow follow-up
Book a free demo and we'll map your current speed-to-lead and show you what an automated system would change.
Keep reading
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